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Individual Reporting Requirements

DOE Order 472.2, Personnel Security, sets forth reporting requirements for all DOE employees, contractors, and others involved in applying for or holding a DOE access authorization.

Reporting must be done verbally within two business days of the event followed by a written confirmation within three additional business days to the Office of Personnel and Facility Clearances and Classification (OPFCC), to include:

  • Legal action effected for a name change.
  • Change in citizenship.
  • Any use of an illegal drug or use of a legal drug in a manner that deviates from approved medical direction. NOTE: Any use of marijuana (recreational or medical) is illegal under federal law and must be reported.
  • Any arrests, criminal charges (including charges that are dismissed), citations, tickets, summons or detentions by Federal, State, or other law enforcement authorities for violations of law within or outside of the United States. Traffic violations for which a fine of up to $300 was imposed need not be reported.
  • An immediate family member assuming residence in a sensitive country. Contact your local counterintelligence office for a current list of sensitive countries.
  • Hospitalization for mental health reasons or treatment for drug or alcohol abuse.
  • Employment by, representation of or other business-related association with a foreign or foreign-owned interest or non-U.S. citizen or other individual who is both a U.S. citizen and a citizen of a foreign country.
  • Personal or business-related filing for bankruptcy.
  • Garnishment of wages.

Notification should be made to the DOE cognizant personnel security office or the facility security officer, as appropriate, immediately after any approach or contact by an individual seeking unauthorized access to classified matter or Special Nuclear Material (SNM). If such an approach or contact is made while on foreign travel, the notification must be made to a U.S. Department of State official at the local United States Embassy or Consulate with a request that the U.S. Department of State report the incident to the Director, Office of Environment, Health, Safety and Security, at DOE Headquarters. This requirement is in addition to any similar reporting requirements implemented under other DOE directives.